Whether you’re a professional services organization in need of process automation , or you’re keen to streamline expense management for your employees in the field, systems@work’s multi-company, multi-currency, multi-lingual software can be configured to meet your particular needs, without software change.
Use any browser on PC, Mac or Mobile for data entry, workflow and reporting, or use our iPhone App for data capture.
systems@work software is based on Microsoft technology including MS-SQL, IIS and .Net.
Integration is based on XML, XSL and Web Services at application or database level.Read more
Install systems@work software on your own infrastructure or use it from our hosting servers.
Buy or rent a license, or pay a monthly subscription for hosting.
Our software is highly configurable, and the process of implementation involves consulting (finding out your particular needs, and configuring the product, its workflow rules, interfaces and reports, to meet them). We use an ‘agile’ method for implementation, and this work is usually carried out at your premises (though some relatively straightforward projects can be handled remotely).Read more
"The introduction of expense@work at our company initially provoked unease in our employees. However, after the first year it turned out that, thanks to this system, the overall expenditure reimbursed to our employees dropped by 40 % and the number of processed receipts decreased by 50 %. Employees are automatically forced clearly to justify every single expense and they have to do it immediately. Moreover, they know that if the expense isn’t legitimate, the division manager won’t approve it, and the expense won’t be reimbursed to them. expense@work provided our sales director with a very effective tool that significantly helped both to decrease our employees’ expenses and increase their efficiency. Even though, after two years of operation, the number of receipts is increasing, we still have our expenses under control."
"As a Microsoft compliant solution, expense@work was an ideal application to deploy within Lloyd’s. We are particularly happy about the continued development plans for the product and we are confident that expense@work will scale and evolve to meet the changing Information Technology requirements at Lloyd’s."
"The RFU has to be commercially and financially strong and this requires detailed financial accounting and reporting. The sheer scale of the game today requires a substantial HQ function and we have to be right on top of all of our expenses and admin. If you consider that each year there are over 200,000 games of rugby played and that our marketing structure operates at regional, divisional, national and international levels, you will appreciate that there is a huge amount of paper and receipts to process each month. It is vital that we run an efficient business in order to maximise the amount of revenue that we can reinvest back into the game. expense@work allows us to eliminate manual expense claims and to manage staff resources more effectively and will yield significant cost savings. Furthermore the high level of reporting that it offers will support us in achieving excellence in every aspect."
"In order to cover every functional area in the business, several applications coexisted at Itineris. For example, services billing was generated through interfaces from project schedules and time records. The main objective of the time@work project was to shorten the ‘time to cash’ cycle, to improve reporting and enable greater efficiency in the calculation of hours worked for each customer."
"Accuracy in expense reporting has improved significantly. Reports are viewed online, and corrections are made more rapidly. All necessary documents are provided more quickly. We have reduced the time spent on approving and correcting forms by about 50%. expense@work is absolutely user-friendly and very easy to use. During the first month or two users had various questions about which button to use, etc., but after this initial period, there was no problem at all in using it."
systems@work App for Android can now be found on Google Play.
Download it and try it on our expense@work Demonstration Database.
Set these access options:
We have now released Version 5.0.2 of all three systems@work products – time@work, expense@work and forms@work. You can find all three on the Customerweb.
These are the enhancements you’ll find in Version 5 (these descriptions use the terminology of time@work):
There’s a new option that lets you view a form in ‘item’ mode (a single row on one page) rather than in ‘grid’ mode, with a choice of default mode for a form type.
There’s a new option that lets you import data from an Excel spreadsheet into a form, as long as your Excel column headers correspond to your form column headers.
You now have an option to specify form-level confirmation for a form.
You may now also invoke a sub-report from a form.
You may now use a form to create TIMESHEET transactions.
You may now specify that a Ledger Export Profile should be invoked when a form is posted.
You may now also invoke a sub-report from a timesheet.
You may now specify that a particular analysis category will allow you to select more than one analysis value.
You may now invoice time and expenses from the PSW, authorise, review and reprint invoices.
You may also automatically email invoices in Word, Excel or PDF format to specific recipients.
You may now invoke a Data Import Profile from a Ledger Export Profile.
You may now execute Data Import Profiles in the PSW
You may now import many to one relationships, such as Skills to Employee, Employees to Project, etc.
You may now control the textual content of an allocation email and diary entry
You may specify an alternative calculation if a condition is not met. This greatly increases the possibilities available in the standard sequence of 20 calculations.
We have introduced the first version of a Project Assistant, an optional page invoked from occurrences of Project in Forms and Timesheets, which displays specified analysis and descriptive values.
Videos describing the new features of systems@work Version 5.0 are now available on the systemsatworkcorp channel on YouTube.
There are four videos:
Version 5 – Enhancements to Forms <https://www.youtube.com/watch?v=mMHQcF9Arek>
Version 5 – Invoicing in the PSW <https://www.youtube.com/watch?v=eB_b3yfSzyQ>
Version 5 – Other Enhancements <https://www.youtube.com/watch?v=3rdga4L4SAQ>
Version 5 – Data Import <https://www.youtube.com/watch?v=ZP4gQ9cBUUQ>